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BY-LAWS
Ivy
Tech State College Richmond ·
Connersville
Student Computer Association
Preamble
We, the students of Ivy Tech State College Region 9 Richmond · Connersville Campus Student Computer Association, in order to provide better communications between students and administration; to help develop better educational standards; to provide fellowship at a student level; student activities, do hereby establish this constitution.
The name of this organization shall be Student Computer Association.
The Student Computer Association shall meet at the Chester Boulevard facility of Ivy Tech State College or at another location in the Region.
The purpose of the Student Computer Association shall be to create awareness and interest in the Computer Information Systems field, and to encourage professionalism through association within the field of Computer Information Systems.
Structure
The association shall be a nonprofit, nonpartisan and nonsectarian organization whose members shall have the right to govern and control its activities through its duly elected offices and faculty advisor(s).
The association shall conform to all the policies and regulations established for the supervision of all approved student organizations at Ivy Tech State College.
Membership shall consist of any student of Ivy Tech State College who has completed and/or is currently enrolled in a CIS course. Members must maintain an appropriate grade point average of 2.0. Membership will also include alumni of Ivy Tech State College whose membership was at least one (1) year in the Student Computer Association and in good standing.
A member will automatically relinquish their membership if they fail to maintain a 2.0 grade point average. If a student's grade point average falls below 2.0, the student will be granted a grace period of one semester to meet the scholastic requirements.
All members will abide by the code of conduct as stated in the Ivy Tech State College Richmond·Connersville Student Handbook. “Cases of student misconduct and/or lack of academic integrity are to be referred to the chief academic officer or chief student affairs officer. A student who violates the rules and regulations of the College may be subject to disciplinary actions which may include, but not limited to the following: Verbal reprimand; restitution for damages; restriction of privileges; failure of the assignment or course; withdrawal from a course, program or the College for the remainder of the semester or term; suspension from the College (one calendar year); or dismissal from the College (five years; student may appeal for reinstatement).” (page 36; Disciplinary Action; para 1).
Members of Ivy Tech State College Student Computer Association will be required to participate in at least three fundraisers per semester or an approved mentoring program in order to receive Student Computer Association funds for events (i.e. club trips, etc.) unless properly excused by an officer or the faculty advisor.
Behavior
As stated in the Ivy Tech State College Richmond·Connersville Student Handbook:
“As an adult, you are expected to behave responsibly, positively, respectfully and professionally.” (p 41)
“The College is committed to academic integrity in all its practices. The faculty value intellectual integrity and a high standard of academic conduct. Activities that violate academic integrity undermine the quality and diminish the value of educational achievement. The reputation of Ivy Tech and the community depends, in large part, upon the behavior of its students. Students enrolled at the College are expected to conduct themselves in a mature dignified and honorable manner. Students are entitled to a learning atmosphere free from discrimination, harassment, sexual harassment and intimidation. This applies to the conduct between faculty and staff to students, student to student, and students to faculty and staff. Students are subject to College jurisdiction while enrolled at Ivy Tech. The College reserves the right to take disciplinary action against any student whose conduct, in the opinion of Ivy Tech representatives, is not in the best interests of the student, other students, or the College. All Ivy Tech students are expected to abide by the …College rules of conduct. “Student” as used refers to a student, group of students, a prospective student or a group of prospective students.” (p 32-33)
Officers
The officers of this association shall be a President, Vice-President, Secretary, and Treasurer. The office of Secretary and Treasurer may be a combined office.
Only students who are currently enrolled in a credit course may hold an office. In the event the elected officer's student status changes to 'inactive' during their term in office, excluding the summer semester, a proxy may be elected to complete the term. The term of office shall run from the beginning of fall semester and carry through to the end of summer semester.
An officer will automatically relinquish their office membership if absent from three consecutive meetings without being properly excused by an officer (within the chain of command), the faculty advisor, or if they fail to maintain a 2.0 grade point average. Meetings will include, but are not limited to, Student Computer Association meetings and Student Senate meetings (when appointed as the representative and/or alternative representative).
Officers will attend at least every other fundraiser unless properly excused by the faculty advisor or another officer within the chain of command.
Duties of
Officers
President:
The President shall: preside at all meetings and appoint all committees. The President shall appoint the Student Computer Association representative of Student Senate and shall appoint an alternate to represent Student Computer Association in the absence of the Student Computer Association representative.
Vice-President:
The Vice-President shall: preside at all meetings in the absence of the President, and assume the duties and powers of the President in that officer's absence, assume the presidency for the un-expired term of the President upon the resignation or removal of that officer.
Secretary:
The Secretary shall: keep an accurate record of all the chapter meetings, when requested by the President, prepare the agenda of the chapter meeting, be responsible for the roll call when one is taken, and keep on file a copy of the bylaws.
Treasurer:
The Treasurer shall: collect all monies and give them to the faculty advisor for deposit, process requisitions and resolutions. A financial report of the Chapter's account shall be reported each month and present a financial report to the chapter.
Meetings
Representatives of the Ivy Tech State College Student Senate shall be invited to all meetings, with the understanding that misconduct of any type will not be tolerated. Those persons who engage in misconduct will be asked to immediately leave the meeting/function.
The organizational meeting shall be held during the first month of the academic year and officers shall be nominated at this meeting. The elections shall take place within 14 days and the officers shall be installed at this meeting.
All meetings shall be under the supervision of the faculty advisor or a substitute advisor.
After a motion has been made, each person will have no more than two minutes to debate the motion, after being recognized as having the floor. The president must recognize a person before they have the floor. Rebuttal will be no longer than one minute per person, after being recognized as having the floor.
Sponsor and
Advisor
The advisor of the association shall be a member of the business division faculty at Ivy Tech State College. The officers of the chapter shall consult the advisor for all chapter
Quorum
A Quorum at any regular or special meeting shall consist of 51% of the active membership of the association. The meeting sign in sheets and the fund-raising sign in sheets will determine active membership. Definition of Quorum is subject to modifications.
Parliamentary
Authority
Robert's Rules of Order shall be the parliamentary authority for all matters of procedure of this chapter, not otherwise covered by these bylaws.
Disbursement of
Funds Upon Disbursement of Chapter
In no event shall any part of the net earning of this organization go to the benefit of any private individual whether during the existence of this organization or upon its dissolution or disbandment. Any remaining funds will remain in a saving or checking account until an approved business division student association is formed.
Amendments
These bylaws may be amended by a 51 percent vote of the active membership present and voting at any regular meeting of the association, (the necessary quorum) provided:
They conform to the policies and procedures established for the supervision of all approved organizations at Ivy Tech State College.
Bylaw Approved by Ivy Tech State College Student Senate:
Conflict of
Interest
No member of the Richmond · Connersville Student Computer Association shall cast a vote on any matter which has a direct bearing on the services to be provided by that member, any organization with which such member is associated, or on any matter which would financially benefit such member, family member, or associated organization.
Article XVI
Meeting
Procedure
The following order of business will be followed at all regular and special meetings of the Richmond · Connersville Student Computer Association. Any deviation from this order will only be tolerated by a two-thirds (2/3) vote of the membership present. A motion to suspend the rules of order must be entertained and them voted upon.
A. Call to Order:
The President calls the meeting to order at the stated time and place specified.
B. Reading of the Minutes:
The secretary must read the minutes of the previous meeting. These minutes will be in the hands of the members before the meeting time to facilitate an accurate and speedy reporting of the past events.
C. Treasurer’s Report and Financial Statement:
The treasurer will report on any transaction since last meeting and state the balance of the government account.
D.
Reports of any Standing or Special Committee
The president should call for any reports from committees or instructional programs. The president should have prior knowledge of reports as not to embarrass or insult those committees with no reports. Results of committee findings should be written and handed to the secretary prior to the meetings. Committee reports and minutes from the same meeting will be filed together.
E.
Old (Unfinished) Business:
At this time, all motions that were tabled from the previous meetings should be taken care of. Those making the original motion must move to review the old business.
F.
New Business:
After old business has been dispensed of, any new business can be discussed. A formal motion must be made to introduce any new order of business.
G. Announcements and Discussions:
At this time, the president can make announcements regarding anything that may be of interest discussed. Also, any student may ask to have any item of interest discussed, but no official action can be taken at this time.
H.
Adjournment:
A motion to adjourn must be seconded and then approved by the president and he/she alone can declare adjournment.
